Description

Based in New York and London, Primo Artists is a top international classical music management agency representing several of the world’s finest artists: violinists Itzhak Perlman, Joshua Bell, Nicola Benedetti and Randall Goosby; pianist Beatrice Rana; clarinetist Carlos Ferreira; conductors Cristian Mcelaru, James Gaffigan, Gemma New and Christian Reif; and composers Wynton Marsalis, Valerie Coleman and Joel Thompson.

As one of the most distinguished and transformative management agencies in the field, Primo Artists is the only agency offering artist management, public relations, social media and website design under one roof for artists and institutions worldwide.

Primo Artists is seeking a Booking Assistant to support our North American booking operation in a part-time, remote, hourly capacity. The Booking Assistant will help generate revenue through bookings, manage a high volume of presenter correspondence, and keep our booking systems and materials current, leveraging AI tools across the role. This position reports to Tabitha Brandel Elliott, Artist Manager & Booking Agent and Manager of Company Operations.

The ideal candidate will be self-motivated, highly organized and able to thrive in a fast-paced environment with limited direction.

Booking Responsibilities

• Support revenue generation through bookings for management artists
• Handle a high volume of booking correspondence, sending numerous emails and making a large number of calls to presenters, orchestras, festivals and performing arts centers within short timeframes
• Assist Management Division with general booking support, working through engagements from initial inquiry through confirmation
• Update and maintain contacts, engagement details and notes in Overture and market sheets, ensuring all records are consistently accurate and up to date
• Create and update sales materials including one-sheets, email blasts and flyers
• Prepare materials, assemble contact lists and schedule meetings for conferences

AI-Supported Workflow

• Use AI tools to support clerical booking tasks - including route slips, meeting summaries, presenter follow-ups, newsletters, web posts, and procurement of contact information
• Review and proof AI-generated outputs for accuracy and tone before final materials are delivered to team members

Requirements

• Performs calmly and reliably under pressure and thrives in a fast-paced environment
• Works efficiently and effectively, with impeccable attention to detail
• Comfortable sending a high volume of emails and making a large number of calls in a short period of time
• Clear, concise written and verbal communication skills
• Self-motivation, responsiveness and the ability to multitask, prioritize and meet deadlines
• Strong technical aptitude and the ability to pick up new tools quickly
• Hands-on experience working effectively with AI tools (e.g., ChatGPT, Claude, Gemini) within a workflow is a plus
• Bachelor’s degree and a classical-music background
• Experience in the performing-arts industry is a plus

TO APPLY
Resumes and cover letters will be accepted until the position is filled. Submissions should be made via email to Tabitha Brandel Elliott (tabitha@primoartists.com).