Description

Medical Office Manager — Private Outpatient Medical Practice
Full-Time | Leadership Position

We value professionalism, reliability, and individuals who take ownership of their role in supporting efficient, high-quality patient care within a well-run practice environment.

A privately owned outpatient medical practice is seeking an experienced and dependable Medical Office Manager to oversee daily office operations and support the continued delivery of efficient, patient-centered care within a physician-led setting.

This position plays a central role in maintaining operational stability, supporting providers and staff, and ensuring both clinical and administrative workflows function smoothly. The ideal candidate understands the pace, responsibility, and discretion required in private practice medicine and is comfortable managing operational decisions while supporting a collaborative team environment.

Requirements

Position Overview
The Medical Office Manager serves as the operational lead for the practice and is responsible for coordinating staff, managing workflow efficiency, and overseeing insurance-related processes including prior authorizations and referrals.

This position requires a professional who is comfortable exercising independent judgment in supporting providers and managing day-to-day operational decisions within the practice. The successful candidate anticipates operational needs and resolves workflow challenges proactively to support efficient patient care.

 
Qualifications
Certified Clinical Medical Assistant (CMA, CCMA, or equivalent) required
Registered Nurse (RN) strongly preferred
Minimum five years experience in a medical office or outpatient clinical environment
Prior supervisory or office management experience preferred
Strong understanding of medical office workflow and patient coordination
Demonstrated experience obtaining insurance prior authorizations and managing referral processes
 
Primary Responsibilities
Oversee daily operations of the medical office
Supervise and support administrative and clinical staff
Maintain efficient patient scheduling and office workflow
Coordinate and oversee:

Insurance verification
Prior authorizations
Referral management
Payer communication and follow-up
Serve as liaison between providers, staff, patients, and insurance carriers
Maintain compliance with office policies and healthcare regulations
Identify operational needs and implement workflow improvements when appropriate
Support providers in maintaining a productive and patient-focused clinical environment
 
Professional Characteristics
The successful candidate will demonstrate:

Strong organizational and leadership ability
Sound judgment and accountability
Attention to detail and consistent follow-through
Professional communication and discretion
Ability to manage competing priorities in a clinical setting
Our practice prioritizes professionalism, mutual respect, and a team approach to problem-solving in a fast-paced clinical environment.

 
Compensation
Compensation is competitive and commensurate with experience and credentials.

 
Application
Interested candidates should submit a resume along with a brief summary describing:

Their direct experience obtaining insurance prior authorizations, including types of services or procedures managed, and
The electronic medical record (EMR/EHR) systems used in prior roles.
Applications submitted without this information may not be considered.