Description
Position Summary
The Surplus Lines Coordinator is responsible for supporting Unison Risk Advisors’ surplus lines tax compliance function through the accurate calculation, filing, and reporting of surplus lines taxes across multiple jurisdictions. This role operates as a hands-on contributor within the Compliance function, ensuring regulatory adherence, data integrity, and timely execution of tax-related obligations.
This position partners closely with Licensing, Accounting, and business stakeholders to support operational excellence, respond to audits and inquiries, and help scale surplus lines processes across the organization, including onboarding new acquisitions. The role is primarily operational and execution-focused, with opportunities to contribute to process improvements and compliance best practices.
Key Responsibilities Hands-On Execution & Delivery
Calculate, track, and file surplus lines taxes across various state departments of insurance.
Utilize InsCipher (or similar systems) to process filings and maintain required documentation, including affidavits and supporting records.
Execute timely and accurate submissions to meet all regulatory deadlines and requirements.
Maintain organized records of filings and supporting documentation for audit readiness.
Reporting, Quality & Operational Support
Monitor filings for accuracy, completeness, and compliance with state-specific requirements.
Identify and resolve discrepancies related to transactions, tax calculations, or filings.
Support audit readiness by maintaining documentation and validating historical filings.
Respond to state audits and inquiries, including verification of transactions and supporting documents.
Cross-Functional Partnership & Integration
Partner with internal stakeholders (Licensing, Accounting, Producers, and Operations) to resolve issues and ensure smooth transaction processing.
Provide guidance and support on surplus lines matters, including admitted vs. non-admitted classifications and filing procedures.
Serve as a resource for employees on surplus lines tax-related questions and requirements.
Growth, Change & Special Initiatives
Support onboarding of newly acquired entities into URA’s surplus lines processes, systems, and protocols.
Assist in standardizing practices across entities to ensure scalable and consistent compliance.
Participate in process transitions and integration efforts tied to M&A activity.
Process Improvement & Best Practices
Identify opportunities to improve efficiency, accuracy, and scalability within surplus lines processes.
Stay informed on changes in surplus lines regulations and proactively recommend updates to processes.
Contribute to documentation, workflows, and best practices to support consistent execution across the organization.
Accountability
Ensuring timely, accurate, and compliant surplus lines tax filings across all applicable states.
Maintaining high-quality documentation to support audit readiness and regulatory inquiries.
Supporting seamless compliance operations during growth and integration activities.
Building effective working relationships across departments to ensure issue resolution and alignment.
Demonstrating strong attention to detail, urgency, and ownership in all responsibilities.
Requirements
Qualifications Required
3+ years of surplus lines tax experience within an insurance agency, wholesale brokerage, or regulatory environment.
Working knowledge of commercial property & casualty insurance.
Knowledge of admitted vs. non-admitted insurance markets.
Strong attention to detail, organization, and ability to manage deadlines.
Ability to work cross-functionally and resolve issues effectively.
Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
Preferred
Experience with Applied Epic and/or InsCipher.
Experience supporting audits or regulatory inquiries.
Exposure to M&A integrations or onboarding processes.
Key Competencies
Ownership & Accountability
Attention to Detail & Accuracy
Process Execution & Discipline
Collaboration & Cross-Functional Partnership
Problem Solving
Change Agility
Additional Details
Reports to: Director of Compliance
FLSA Status: Non-Exempt
Work Schedule: Full-time, 40 hours/week
Location: Hybrid or fully remote
Travel: Occasional (1–2 times per year for office visits or industry conferences)
